Best WhatsApp Template Messages for Retailers: A Complete Guide

WhatsApp has become one of the most powerful tools for retailers to drive engagement, sales, customer loyalty, and brand awareness. With its high open rates (98%), low customer acquisition cost, and support for rich media, WhatsApp is far more than just a messaging app — it’s a retail marketing powerhouse.

But to use it effectively, you need pre-approved message templates that align with WhatsApp Business Policy, add real value, and resonate with your customers.

In this guide, you’ll discover:

• What WhatsApp Template Messages are

• The rules for sending them

• Over 40+ message templates organized by category

• Personalization tips

• Automation examples

• Tools for managing templates

• Best practices for success

📌 Table of Contents

1. What Are WhatsApp Template Messages?

2. Rules and Compliance You Must Follow

3. Why Retailers Should Use WhatsApp Templates

4. 12 Categories of WhatsApp Templates for Retailers (40+ Examples)

5. Personalization and Automation Tips

6. Tools to Manage WhatsApp Templates

7. Common Mistakes to Avoid

8. Bonus: How to Get Templates Approved

9. Final Thoughts

1. 💬 What Are WhatsApp Template Messages?

WhatsApp Template Messages are pre-approved, structured messages that businesses can send proactively to customers after opt-in, such as:

• Order updates

• Promotions

• Reminders

• Feedback requests

Since WhatsApp prioritizes user experience, these messages must be useful, clear, and non-spammy.

2. 📜 WhatsApp Template Message Rules (2025)

• ✅ Templates must be pre-approved by Meta

• ✅ Customers must opt-in before receiving messages

• ❌ No cold messaging

• ✅ Templates must not mislead, pressure, or confuse

• ✅ Include opt-out instructions

• ✅ You can use text, images, PDFs, buttons, quick replies

• ❌ Avoid shouting words, excessive emojis, or spammy language

3. 🛍️ Why Retailers Should Use WhatsApp Templates

4. 🧾 12 Categories of WhatsApp Template Messages (With 40+ Examples)

A. 🛍️ Order Confirmation Templates

Template 1

Hi {{customer_name}}, thanks for shopping with us! Your order #{{order_id}} has been confirmed. We’ll notify you once it’s shipped. Need help? Reply here anytime.

Template 2

Great news! Your order #{{order_id}} from [Brand Name] is confirmed and being processed. Estimated delivery: {{delivery_date}}.

B. 🚚 Shipping & Delivery Updates

Template 3

Your order #{{order_id}} has been shipped and is on its way! Track your delivery here: {{tracking_link}}

Template 4

Heads up! Your package from {{brand_name}} is arriving today. Be sure someone is available to receive it.

C. 💬 Abandoned Cart Reminders

Template 5

Hey {{customer_name}}, you left something in your cart 🛒. Want to complete your purchase now? We’re holding it for you: {{cart_link}}

Template 6

Still thinking it over? Here’s 10% off to complete your order: {{coupon_code}}. Valid for 24 hours only!

D. 📢 Promotional & Flash Sale Templates

Template 7

🚨 48-Hour Flash Sale: Everything at 30% OFF! Shop now before it’s gone → {{sale_link}}

Template 8

Hey {{first_name}}, your favorites are now on SALE! Tap here to shop the collection → {{link}}

E. 🧴 New Product Launch Notifications

Template 9

Meet the newest member of our skincare family: [Product Name]! Hydration like never before 💧 → {{product_link}}

Template 10

Launching tomorrow at midnight: Our best-selling [Product Category] now in new flavors! Want early access? Tap YES.

F. 📦 Out-of-Stock & Restock Alerts

Template 11

[Product Name] is BACK IN STOCK! You asked, we delivered. Grab it now before it runs out again → {{link}}

Template 12

Hi {{name}}, the [item] you were waiting for is available again. Tap here to order: {{product_link}}

G. 🎂 Birthday or Occasion Templates

Template 13

🎉 Happy Birthday, {{name}}! Enjoy 20% off on your special day. Use code: BDAY20 → {{link}}

Template 14

We’re celebrating YOU today, {{name}}. Here’s a gift: free shipping on your next order. Valid today only.

H. 📝 Feedback and Review Requests

Template 15

Hi {{customer_name}}, how was your shopping experience with us? We’d love your feedback → {{review_link}}

Template 16

Thank you for your recent purchase! Would you mind rating your experience? It helps us grow 🌱

I. 📅 Appointment or Pickup Reminders

Template 17

Reminder: You’ve scheduled a store visit on {{date}} at {{time}}. Looking forward to seeing you!

Template 18

Your pickup order #{{order_id}} is ready! Visit your chosen store between {{time_window}}.

J. 💳 Payment Confirmation Templates

Template 19

Payment received successfully ✅. Order #{{order_id}} is being processed. Thank you for shopping with {{brand_name}}!

Template 20

We’ve received your payment for ₹{{amount}}. Invoice: {{invoice_link}}. Order updates will follow shortly.

K. 💌 Loyalty Program & Rewards

Template 21

You’ve earned 500 points 🎉! Redeem them for discounts or gifts at checkout → {{link}}

Template 22

Your loyalty tier has been upgraded to GOLD 🌟. Enjoy exclusive perks and priority access → {{benefits_link}}

L. 🧾 Invoice & Documentation Templates

Template 23

Your invoice for Order #{{order_id}} is ready. Download it here: {{invoice_link}}

Template 24

Hi {{name}}, here’s your purchase summary & bill for {{date}}. Let us know if you need help with anything.

5. 🧠 Personalization and Automation Tips

✅ Use Merge Fields

• {{name}}, {{order_id}}, {{product_name}}, {{date}}, etc.

✅ Timing Is Key

• Send cart reminders within 30–60 minutes

• Delivery updates the morning of arrival

• Reviews after 3–5 days of delivery

✅ Behavioral Triggers

• “Back in stock” alerts tied to past user interest

• Offers based on browsing history or category preferences

✅ Segmentation

• VIP customers → exclusive preview templates

• First-time buyers → welcome discount templates

• Inactive users → win-back templates

6. 🛠 Best Tools for Retail WhatsApp Messaging

7. ⚠️ Common Mistakes to Avoid

• ❌ Sending unsolicited promotional messages

• ❌ Using unapproved templates

• ❌ Over-messaging customers

• ❌ Not testing templates across devices

• ❌ Missing opt-out instructions

Pro Tip: Always test your templates using real device previews and ensure you’re within WhatsApp’s policy guidelines.

8. ✅ How to Get Your Templates Approved (Step-by-Step)

1. Write your message with dynamic placeholders

2. Go to your WhatsApp Business API provider (WATI, Zoko, etc.)

3. Submit for Meta review

4. Avoid promotional language in your initial submission (you can reword it later)

5. Wait ~1–24 hours for approval

9. 🧾 Final Thoughts

WhatsApp isn’t just for chatting anymore — it’s the fastest-growing sales and engagement channel for retailers in 2025. And template messages are the backbone of that success.

They let you:

✅ Scale personalized communication
✅ Increase engagement and repeat sales
✅ Reduce abandoned carts and boost conversions
✅ Create memorable customer experiences

🛍 Ready to Start?